What is QuickBooks for Mac?

QuickBooks for Mac is the Desktop version for Apple’s Mac Operating system. This single version software is sometimes also referred to as QuickBooks Pro for Mac. QuickBooks for Mac doesn’t offer versions like Pro, Premiere and Enterprise Solutions. But it is a very useful software that can be used to create professional invoices and manage payable accounts.

It is a software solution that helps businesses in the US meet their pressing needs such as creating invoices, tracking and managing their expenses, maintaining payroll, banking, customer data storage, and multiple other accounting and financial tasks. It offers a complete financial management System for the small businesses. This software features customer, vendor and transaction centers that consolidate all crucial info into one screen.


Things You Need To Evaluate Before Purchasing QuickBooks for Mac?

If you are using an Apple computer and you are interested in installing QuickBooks for Mac, then there are a few things that you need to evaluate certain things before purchasing the software.

With QuickBooks Desktop for MAC, it is very simple to generate reports. It is a one-stop solution that you helps you get an overview of orders, what you have invested, and what your customers or clients owe you in one place with its Expense tracker feature.

You can create budgets by fiscal year and track your production level against your goals. It saves time by batch importing invoices, bills, and payments. It makes it as easy as a pie to access transaction information, customer and vendor data.

You can access the information at your fingertips. The income tracker feature of QuickBooks shows you all the income producing transactions at one place. You can check overdue invoices and remind customers to pay up.

Businesses can generate reports to identify their stronger and weaker points. The reports will help them identify their top sale performers both in the Vendors and Employees. They can invoice their customers all at once instead of invoicing them one by one. With QuickBooks Mac, a business or firm can adjust sales tax paid to its account even if the tax is paid from a credit card account.

There are hundreds of other benefits of QuickBooks Desktop for Mac. Due to time and space constraint, we couldn’t detail you about all of them here. We just told you about a few selective features of QuickBooks for MAC.

QuickBooks for Mac: New Users and Legacy Users

This speculation is rife that Intuit will discontinue QuickBooks for Mac and from June 2019 onwards, there will be only the online version of QuickBooks for Mac available.

For the existing users of QuickBooks for MAC, it has caused a bit worry for them. QuickBooks for Mac, new users and old users, the best option for both of them is switching to QuickBooks online.

With QuickBooks Online, you can access data from any device. You just need an internet connection and you can give access to your data to your employees. If you will give them access to your data, they will be able to login from anywhere.

Benefits of Switching Over To QuickBooks for Mac

For QuickBooks new users, the best option is to choose QuickBooks online for Mac. You can visit the official website of the Intuit and select a version that suits your business requirements.

For QuickBooks legacy users, Intuit is dedicating more resources to its cloud accounting software. They won’t get support in future for their QuickBooks for Mac Desktop version. The online version of QuickBooks for MAC is compatible with all devices ranging from a mobile device to Mac Computer.

After May 31, 2019, legacy users won’t get any kind of support for their QuickBooks for Mac but if they will switch to QuickBooks Online, they will get technical support via telephone and chat.

Legacy users won’t be able to process credit card payments through their QuickBooks Mac Software but they can link their existing intuit payments account to their QuickBooks Online account.

Similarly, you won’t be able to able to access payroll services through your QuickBooks Desktop for Mac. And if you will switch over to QuickBooks Online, you will need to select one of the Intuit Payroll Services.

Why Is It Important For Legacy Users To Switch To QuickBooks Online In Advance?

If you are a Mac user, you should consider switching over to QuickBooks Online as soon as possible. If you will wait till May 31, 2019, you might run into many issues with the payroll and other add-on services with QuickBooks for Mac.

If you are really interested in switching over to QuickBooks online, then for your information, we will like to add that there are three versions of QuickBooks for Mac Online. You can sign up for any of the three versions. The versions are Simple Start, Essentials, and Plus.

QuickBooks for Mac 2016

QuickBooks for Mac 2016 is a special version of QuickBooks Accounting software designed exclusively for MAC users. The software helps Mac users manage essential financial tasks like creating invoices, paying bills, tracking expenses, producing reports, banking, and multiple other tasks.

QuickBooks for Mac 2016 is suitable for smaller organizations as it can’t be integrated with the third-party software. One user license allows five users to work with the organization's data at the same time.

Benefits of QuickBooks for Mac 2016

  • QuickBooks for Mac 2016 can be used to maintain a chart of accounts that categorize expenses. That makes it easier when filling from 990.
  • You will be able to draft reports to get an estimate how much money has been invested and spent either by grant or by the donor.
  • You can plan your budget on the basis of your expense and fundraising data. And once you will compare your actual expenses and income, then you will be in a better position to create a budget.
  • With this accounting software for Mac, you will be able to organize your donor, vendor, employee, tax, and general company information.
  • QuickBooks for Mac 2016 lets you attach and store receipts, make estimates, and create invoices, customer files, and other documents.
  • With the help of its batched invoicing feature, the user can invoice more than one customer at one time and create a set of invoices for customers with the same applicable charges.
  • The user can import data from Excel, Quicken, and other installations of QuickBooks 2016.
  • Moreover, it allows you to Store Company, vendor, and customer information in the Outlook Address book. You can access it when printing letters or envelopes. With the help of its calendar features, you can set reminders and schedule reports and transactions etc.
  • Mac users using QuickBooks for Mac 2016 can exchange data with the QuickBooks Pro Windows versions, Premier Accountant, and Premier 2016. But before doing that create back up of your files to the Windows format first.

QuickBooks for Mac 2017

QuickBooks for Mac 2017 was launched in September 2016. This one of the most popular versions of the QuickBooks for MAC contains design aspects from QuickBooks online and features from QuickBooks Pro. Though it is an on-premise product user can also get it hosted from the hosted platform. It has all the essential features that are required for financial accounting and Financial Operations in an organization. QuickBooks for Mac 2017 will improve your business efficiency and make it much better than your manual accounting system.

QuickBooks for Mac 2017: Functions

  • You can create and send estimates and invoices.
  • Manage customers, contacts, and budgets with efficiency
  • You will be able to track job costs, time and pay bills
  • It helps you create and manage sales tax and to-do-lists.
  • It is one of the best tools to track income expense and handle basic inventory
  • The tool addresses your all types of reporting requirements. There are over 100 inbuilt reports
  • You will be able to assign Default sales tax to items and customers

QuickBooks for Mac 2017: Features

QuickBooks for Mac 2017 is equipped with a countless number of business-friendly features that prove quite useful for any business in this world.

  • You can synchronize contacts with the help of the Address Book on QuickBooks for Mac 2017
  • The user can set up reminders on its calendar
  • You will be able to view notifications on Mac’s menu bar
  • One license supports a single user and installation across three different devices. In one time, a maximum of three users can use the software and with each extra users, you will be charged extra. This is the reason why QuickBooks for Mac is not considered an optimum tool for bigger businesses.
  • Integration with external software is far limited when it is compared with other QuickBooks versions.

QuickBooks Pro, QuickBooks Online & QuickBooks for Mac: What’s the Difference?

In the last one decade, Intuit launched multiple versions of its QuickBooks software to serve different audiences. One of the popular versions of its software which intuit came up within the last one decade is QuickBooks for Mac. As it reflects from the name, it is a desktop version of its QuickBooks Software designed exclusively for the Mac users.

QuickBooks Pro is one other version of this software that has been exclusively designed for meeting the requirements of small businesses. And, QuickBooks online is the latest version of the QuickBooks which is a cloud version of this one of the most popular accounting software in the world.

Over the last few years, Intuit has given a considerable attention to QuickBooks online. One of its major achievements in the recent years is making its online version of QuickBooks functional at par with its QuickBooks for Mac and QuickBooks Pro.

The functionality gap between the QuickBooks Online, QuickBooks Pro, and QuickBooks Mac are getting narrower and narrower day by day. And it is expected this their functionality levels will sooner come to just one level.

QuickBooks Pro is one of the most popular Desktop products currently offered by Intuit. There are further two subversions of this software Pro Plus model and basic Pro application.

QuickBooks Pro is a complete package which includes unlimited 24/7 support, automatic upgrades, and back-ups. The user needs to purchase the software just for once if he/she opts for basic pro Application. If they are opting for Pro Plus, then, they have to pay on yearly basis (annual subscription).

The best part of the QuickBooks Desktop for Mac is its richly featured reports which require a very minor effort to make it error proof. It is beneficial for fresher and inexperienced accountants so that they feel it easy to learn to use the product. Moreover, it is compatible with multiple banking and payroll interfaces.

How to install QuickBooks Mac Desktop

QuickBooks is one of the most popular accounting Software used for accounting and financial jobs in the organizations. In this brief write-up, we will discuss how to install QuickBooks Mac Desktop.

QuickBooks for MAC is the Desktop version of this accounting Software meant to install on the Apple Operating system. It has three versions namely pro, premier, and Enterprises. Many companies these days are opting to use a Mac system in their office.

The procedure to install QuickBooks Mac Desktop is as given below:

  • The first thing you need to do is that download QuickBooks software from the official website. Just visit the official site of the QuickBooks and choose a version of your software.
  • The alternate option is to purchase a registered software directly from the retailer. The retailer will give you a Software CD and with the help of a CD installer, you can install it on your device.
  • Even if after repeated attempts, the software is not installing on your MAC, then there may be little or no storage left on your device or there may be some issues with the installation process.
  • For users who download QuickBooks setup online need to double click on the QuickBooks file to start the installation process. When extraction steps complete, tap “Yes to All”. Tap on next to initiate Installation
  • Read the Terms and conditions, if you agree, then choose I accept the terms in the license agreement and tap on Next. Enter your product and license numbers and then tap on Next.
  • Choose the type of installation. If you will select Express that means you are giving permission to make suggested choices for you. It can even prompt you to replace the previous versions of QuickBooks if you have one.
  • For QuickBooks users who are using multiple versions of the same software, selecting Custom and Network Options is a better option than the Express option.
  • Choose the device on which you will be using the QuickBooks. Tap on Next to install at default directory. Tap on continue or you can tap on the back button to review any of the previous screens.
  • Wait till the software is completely installed, activate it and then you will be all set to go.

If you are interested in Installing and setting up QuickBooks for Mac Desktop, you can take help of some QuickBooks expert. You can also take help of the above given information to install and set up QuickBooks Mac Desktop.

How to Get Up to Speed Quickly on QuickBooks Online for Mac

QuickBooks Online for Mac is a Cloud-based accounting & invoicing system that enables businesses to send invoices to clients, keep track of their expenses and profits and access data related to their finances from any Desktop connected online in a series.

QuickBooks online for MAC has a good performance speed but sometimes due to some invisible reasons, the software tends to become slow. The problem can be resolved by troubleshooting the software. If troubleshooting fails to identify the problem, then you can try the following methods to speed up your software.

  • Close open programs or browser tabs that are of no use to speed up your QuickBooks Online. Being a tech-savvy, you need to remember that keeping tabs and programs open without any purpose consumes resources and causes QuickBooks to run slowly.
  • Whether you are using Google, safari or any other web browser, updates for them are being released at regular intervals. With each update, the speed of the browser is supposed to improve. When the performance of your browser becomes better, it is natural, your QuickBooks online for MAC will also become faster.
  • Sometimes browser extensions and browser plugins download on devices anonymously. A day comes when their number becomes too high and they make the device sluggish. If the plugins or extensions are malicious, your QuickBooks may stop working. Disabling your plugins or extensions in most cases improves the speed of the QuickBooks Online.
  • If you are using QuickBooks in one browser for a long time, you can try a different browser. It will definitely affect the speed of your QuickBooks software.
  • QuickBooks relies more on Flash and Java to run its many features including showing invoices. If you’re Flash or Java is outdated, it can make your software as well as the device sluggish so you should definitely follow the Flash or Java update instructions.

What Happens If I Keep Using QuickBooks Desktop for Mac

Intuit is most likely to discontinue its QuickBooks for Mac from May 31, 2019. This means that you won’t be able to use following add-on services, you are enjoying with your QuickBooks for Mac after this date.

Technical Support: After May 31, 2019, Intuit will not be providing any kind of technical support to QuickBooks for Mac. Only QuickBooks online users will be eligible for Intuit technical Support via Telephone or Chat.

Intuit Payments: QuickBooks for Mac Users won’t be able to receive payments via credit card from customers. However, if they will link their existing Intuit payments account with their QuickBooks online account, then they will be able to receive payments from their customers through credit card. They just need to contact Intuit Technical Support and they will tell you the procedure.

Payroll services: Just like Intuit payments, you won’t be able to access QuickBooks payroll service through QuickBooks for Mac. You will need to switch over to QuickBooks online and select an Intuit Payroll service for you.

Bottom Line

If you will not consider converting to QuickBooks Mac Online before May 31, 2019, you may run into multiple issues. The Bottom Line is that waiting till the last minute and not switching over to QuickBooks online soon will mean you will have to go through several issues. So hurry up and convert from QuickBooks for Mac into QuickBooks for Mac online.

Just take help of some QuickBooks expert and Switch Over to QuickBooks online for Mac. QuickBooks Online for Mac is actually a cloud-based accounting Software that can be installed on multiple ranges of devices ranging from Desktop Computer, Tablet, Laptop to Cellphone. You just need an internet connection and a secured Login ID and Password.

There are three plans of QuickBooks online. The plans are Simple Start, Essentials and Plus.

Versions of QuickBooks Online for Mac

QuickBooks Online for Mac is not a software that you can install on your device. It is just a cloud-based accounting tool that can be accessed on a range of devices. The only condition is that your device is internet enabled. On the basis of the price, QuickBooks online is divided into Simple Start, Essentials, and Plus. Simple Start is considered ideal for the startup businesses while as Essential is considered best for Small to Medium sized organizations. The Plus plan is ideal for businesses of all sizes.

Simple Start: The Simple Start version of QuickBooks online for Mac is the most budget-friendly version out of all its three plans. The plan includes one Admin user and two accountant users. With this QuickBooks online plan, you will be able to manage unpaid customer invoices. You can connect your account with your bank as well as with your Credit card accounts. You will enjoy unlimited live telephone and chat support.

It is most ideal for Microbusinesses that sell services and pay their bills with a credit or Debit card account. The only limitation is that it doesn’t have the ability to manage accounts payable. Also, you won’t be able to track inventory, create budgets or create budgets in Simple Start.

QuickBooks Online Essentials: It is nearly double the cost of the Simple Start. With this plan, you get a few more features. The advantage is you are able to manage and pay your bills. You get two accountant users and three users. Like Simple Start, you will enjoy unlimited telephone and Chat support. The limitation is you are not able to track inventory, create budgets or purchase orders. All these features are available in the Plus Plan.

QuickBooks Online Plus: QuickBooks Online Plus is the highest plan of the product, three times more costly than the annual cost of Simple Start. It has two accountant users and five users. You will be able to manage accounts payable and track bills that are past due or coming due. With Plus, you can pay bills by check, debit, or credit card. QuickBooks online will update inventory cost and quantities automatically. It is suitable for detailed budgeting on expenses and income.

How to Set Up QuickBooks Mac Desktop?

Whether you are a small business or a personal financial manager, QuickBooks Desktop for Desktop will always help you manage accounting and financial goals on your Mac. It will solve your problems in a very easy way. Just select a QuickBooks Mac Desktop version for your business and launch it on your device. We have explained the procedure step by step. Go through to learn how to set up QuickBooks Mac Desktop.

The steps are as given below:

  • First of all, check the minimum System requirements for your QuickBooks version for Mac.
  • Download the product from the official site of the Intuit. The downloaded product should contain the license and product number in the confirmation email. Otherwise, it is of no use.
  • If you have not received the confirmation email, you can call Support team of Intuit to retrieve the license and product number.
  • If you have purchased QuickBooks CD from a retailer, then look for the scratches on its label.
  • Start Installation and close all running Apps.
  • Open your company files in the installed version of the QuickBooks Mac Desktop.
  • If you have more than one use user license, you can set up your QuickBooks in the multi-user mode so that all users are able to access the file at the same time.
  • The steps to set up your QuickBooks in the multi-user mode are as follows:

  • Open the Multi-User Folder
  • Drag QuickBooks server icon to the App folder
  • Tap on Authenticate to modify App folder
  • Enter the Admin Username and password
  • Click on OK.
  • Launch your QuickBooks and then open the company file.
  • Go to the file and choose to enable multi-user mode

If you have to install QuickBooks Mac Desktop, then this write-up is definitely of your use. Read, learn, and recommend to others as well.

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